Cloud ERP How to Un-reconcile and Cancel a Paid Invoice in ERP

How to Un-reconcile and Cancel a Paid Invoice in ERP

This is article, we will see how to cancel paid invoice in ERPinCloud

 Check the checkbox “Allow Cancelling Entries”

Go to->> Accounting ->> Configurations ->> Journals->> Open “Sales Journal” record ->> Click “Edit” button ->> Check the checkbox “Allow Cancelling Entries” ->> save the record.

This setting will allow user to cancel the invoice.

For Example ->> Sales Journal

sales-journal

Flow for cancelling an invoice:-

Step-1:- Go to ->> Accounting ->> Customer Invoices ->> Select & Open an invoice which is in paid state

flow-to-cancel-invoice

 

Step-2:- Make a note of Journal, Date & the Entry number.

make-a-note-of-journal

 

Step-3:- Go to ->> Accounting ->> Journal Entries ->> Journal Items ->> Select Date & Journal

journal-items

Select the Journal Items related to Invoice (SAJ/2015/0007) ->> More ->> Un-Reconcile

 journal-items-invoice

Click on Unreconcile

unreconcile

 

Step-4:- The status of an invoice will get change to “open” & click on the “Cancel Invoice”

invoice-status

 

invoice 

Step 5:- Once you click on “Cancel Invoice” the invoice status will become “Cancelled” now and it will show “Set to Draft” button. By clicking on “Set to draft” button you can edit the Invoice as a fresh invoice.

reset-to-draft

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